Applications for Graduation:
Applications for graduation should be filled out by October 1 for December graduates and no later than February 1 for May graduates.
Registrar’s Office FAQ’s
- How do I request a transcript?
- In order to process a transcript from Calvary, the Registrar’s office must receive a formal written request. The form to request a transcript is found HERE. There is a $5 processing fee for each transcript that is sent, whether it is an official or an unofficial transcript.
- How long does it take to get a copy of my transcript?
- Once the transcript request form has been received in the Registrar’s office, the transcript is usually able to be sent within 24 hours.
- What is the difference between auditing a class and taking a class for Personal Enrichment?
- Taking a class for Personal Enrichment allows a student to sit in a class for their own personal or professional growth. Classes taken for personal enrichment do NOT show up on a student’s transcript.
- Auditing a class is similar to taking a class for Personal Enrichment, however, the student also pays all the class fees involved with the class, but not the tuition. Classes taken for Audit will show up on the student’s transcript, but will NOT affect their GPA as no grade is given.
- The fee for taking a class for personal enrichment or for Audit is listed on the FORM that needs to be filled out.
- How do I get my student information updated?
- If you have changed addresses, contact information, or name change, please fill out this FORM.
- What is FERPA?
- Calvary University is committed to protecting the privacy of student academic records in compliance with all federal, state and local legislation, regulations and policies. One of the most important regulations concerning educational records is the Family Educational Rights and Privacy Act (FERPA). For more information, please refer to this link: https://www2.ed.gov/policy/gen/guid/fpco/index.html
- All personally identifiable educational records maintained by the University and recorded as part of the normal business of the University are protected by FERPA (including grades, fee assessments, scholarships, grants, and loan amounts). The student and only the student may view his or her own records unless specifically noted as an exception by FERPA. Some exceptions are:
- Employees of the University who need to view the records in order to conduct the business of the University.
- Lenders and organizations who are associated with the financial aid process may view records that are necessary to administer financial aid.
- Parents who demonstrate that they financially support the student may view the educational records of the student.
- The University will release educational records in compliance with a legally issued subpoena.
There are other exceptions noted in FERPA which students may review on the Department of Education, Family Policy Compliance Office website.
Some information within the educational record is defined as directory information and may be released without the student’s consent unless the student submits a written request to restrict the release of directory information. Calvary University defines “Directory Information” to include the following:
- Student name
- Address, telephone and email information
- Date and place of birth
- Major field of study
- Dates of attendance
- Full-time and part-time enrollment status
- The most recent previous institution attended
- Degrees and awards received
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Grade level
Directory information may be made available to the public. All students’ names, addresses, email and telephone numbers will be included in the directory except those that request in writing to have directory information restricted. Students who restrict the release of directory information will not appear in the directory and no information will be released to the public from the students’ records. Request to restrict directory information must be made by the last day to add a course on the University calendar (the Tuesday after courses start). Information other than that identified as directory is confidential and is not released to third parties without the express written consent of the student (see exceptions noted above).
The student may grant Calvary permission to release their student records to a parent/guardian or spouse by providing written consent. The student must complete a separate form for each person to whom they wish to grant access. However, student records (registration, grades, GPA, balance due) are normally not released over the phone.
This FORM may be used by the student to grant access to their file.
- What do I do to get an Enrollment Verification for my insurance company?
- If you need verification that you are a student for your insurance company, students need to stop by the Registrar’s Office and request it be sent. There is no charge for this service.
- How do I register for classes?
- Before a student can register for classes, they must talk with their Advisor. Once they have met with their advisor, the student can either register online via their student portal or come to the Registrar’s Office or send the Registrar’s Office an e-mail to get registered.
- Can I get a low grade changed on my transcript?
Students may repeat a course for credit when grades of “D”, “F”, or “WF” have been earned. When the course is repeated for credit, both grades will appear on the student’s transcript, but only the repeated grade will be calculated in the cumulative GPA. In no case, if a course is repeated, will credit toward a degree be given twice for the same class. The student must fill out the appropriate paperwork in the Registrar’s Office for removing the original grade. No more than 24 credit hours can be repeated for credit. The repeated class must be taken in the same format as the original format (repeat an intensive course with an intensive course, etc.) or with an equivalent course in the traditional format.
RegistrarGary began work at Calvary in March of 2015 as the Assistant Registrar and became Registrar in August of 2015. Before that, he had worked for 39 years as a teacher and administrator in two Kansas City area Christian schools. He really enjoys getting the chance to work with both students and faculty/staff here at Calvary! He also loves being a grandpa to his five grandkids!
Gary’s favorite verse is Psalm 37:4-5,“Delight yourself in the Lord, and He will give you the desires of your heart. Commit your way to the Lord; trust in Him, and He will act.”
Gary’s office is located in Madison Hall on the first floor- Room 105
Assistant RegistrarJennifer has worked in various positions at Calvary over the past ten years and is currently serving in the Registrar’s office as Assistant Registrar. In her role as Assistant Registrar, Jennifer supports the Registrar in maintaining accurate academic records, as well as preparing and coordinating commencement. She also handles student requests for transcripts, schedule changes, and general academic questions. Jennifer and her husband, Allen, have one son, Ezekiel.and is excited to be back serving the Calvary family! Her favorite verse is Philippians 4:11, “Not that I speak in respect of want; for I have learned, in whatsoever state I am, therewith to be content.”
Jennifer’s office is located in Madison Hall – Room 106.