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Website Lenexa Baptist Church

Job Description

Supports the Business Office in performing accounting tasks related to the efficient maintenance and processing of Accounts Payable transactions. Assists with financial reporting and tracking along with general administrative responsibilities in the Business Office.

Key Responsibilities

Invoices:

·         Receive invoices and check requests through U.S. mail, email, staff, or hand delivery.

·         Validate the invoice pertains to LBC by checking address & authorized staff names.

·         Scan and email to appropriate staff for approval and coding per Chart of Accounts.

·         Receive authentication, prepare invoice for payment.

 

Pay Invoices:

·         Circle, in red ink:

·         Invoice date, invoice number, G/L Code, remittance address, and amount.

·         Sort alphabetically, Arrange in folder according to Miller Management instructions.

·         Campus payables are picked up weekly by a MM courier on Wednesday mornings at 9:00 AM.

 

Processing Checks:

·         Campus payables with requested payments are returned weekly by a MM courier on Thursday afternoons at 1:30 pm.

·         Verify check information is accurate for payment according to invoice/check request and GL coding is campus appropriate.

·         Send email alerting check approvers/endorsers payables are ready for signatures.

·         Once checks are signed, separate check stubs, documentation and place check in envelope for postage, including a remittance slip.

·         Scan check stub and documentation

·         Alphabetize scanned information and store in t:drive Business/Accounting/Accounts  Payable/Campus

·         Insert check with remittance stub into envelope

·         Shred paperwork

·         Sort inhouse checks into Mailroom Mailboxes.

·         Run envelopes through Postage Meter and deliver mail to Post Office.

 

Manual Checks:

·         Security Officer checks are prepared prior to Sunday Services and church events (e.g., VBS, etc).

·         Fill in date and amount and obtain authorized signature.

·         Generate remittance statement on LBC letterhead.

·         Include W-9 form.

 

Charge Card Receipts:

·         Visa and Sam’s Card:

·         Verify Purchaser has coded and initialed charge receipts.

·         Validate GL Code per Chart of Accounts.

·         Scan onto t:drive Business/Accounting/Accounts Payable/Visa/Cardholer Name

·         Download Monthly Visa statement to Excel, assign corresponding G/L codes, sort, reconcile

 

JOB REQUIREMENTS

·         Familiarity with Double Entry Accrual Basis Accounting

·         Ability to learn new software as required

·         3-5 years experience in Accounts Payable Processing is preferred

·         Proficient in MS Office Professional Suite, and Outlook

·         Communication skills to resolve invoice reconciliation with vendors

·         Confidentiality regarding sensitive data

·         Safekeeping of petty cash and checks

·         Ability to effectively communicate with staff, volunteers, members and guests.

·         Able to assist staff and/or volunteers as needed.

·         Ability to answer phone in a courteous and professional manner.

 

JOB CLASSIFICATION

·         This position is a non-exempt, part-time hourly position and the expectation is 28 hrs/wk.

·         Offices at the Lenexa campus.

 

WORKING RELATIONSHIPS

·         Reports to Business Manager

·         With all church Staff

·         Vendors doing business with the church

To apply for this job email your details to bswiger@lenexabaptist.com